Staff Positions

St. Thomas Aquinas College invites applications for the position of Coordinator, Center for Student Success. The Coordinator operates the Center for Student Success under the guidance of the Associate Director and the Dean, providing exemplary services to students and faculty related to tutoring and academic support. As a key member of the Student Success Team, the Coordinator oversees tutoring operations, supports student success initiatives, and assists with onboarding and retention programs including STAR and HEOP Summer Programs.

Responsibilities include but not limited to the following:

• Coordinate and manage the tutoring program, including scheduling, training, and supervision of student tutors and graduate assistants.
• Serve as Center Manager, supporting faculty, staff, and students with tutoring, test proctoring, and related services.
• Develop and maintain knowledge of Navigate, ensuring the system effectively supports tutoring and student engagement.
• Collaborate with the Director of the Writing Program  and Writing Lab staff on outreach, training, and program coordination.
• Support student onboarding through Registration Fairs and Spartan Journey Orientation.
• Assist with the planning and delivery of STAR and HEOP Summer Programs.
• Provide support to students on Academic Recovery Plans and respond to referrals through Navigate’s Academic Alert System.
• Interview prospective freshmen to support recruitment and conversion 

Qualifications

• Bachelor’s degree from a regionally accredited college or university.
• One year of professional experience in a fast-paced office environment is preferred, but not required.
• Proficient in using MS Word, Excel, PowerPoint, and Google.
• Knowledge of and ability to use social media effectively required.
• Ability to multi-task while managing multiple projects and assignments.
• Ability and willingness to work with students from diverse backgrounds and a wide range of physical and academic abilities.

Application
Please send the following materials electronically to Vin Crapanzano, Dean, Student Success, St. Thomas Aquinas College at vcrapanz@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume or curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.

Salary
The hourly rate for this position is $22/hour. In addition to competitive pay, eligible employees at St. Thomas Aquinas College may also have access to a comprehensive benefits package, which can include health insurance, retirement plan options, paid time off, and other employee resources and programs. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College invites applications for the position of Maintenance Mechanic. This position will be responsible for repairing and maintaining campus buildings, equipment, and grounds by using miscellaneous hand tools and power tools that include carpenter, electrical, plumbing, and HVAC tools.

Responsibilities

• Maintains and repairs HVAC equipment (includes filter change and coil cleaning).
• Performs minor repairs and/or replacement of plumbing fixtures/parts (soldering, use of an electrical snake).
• Performs minor repairs and/or replacement of electrical fixtures/parts and wiring as required.
• Performs minor carpentry work as required to repair windows, doors, hardware, screens, furniture, counters, partitions (building framework and trim) and floors.
• Painting, including repairs of holes/cracks and setting up ladders/scaffolding.
• Performs minor masonry repairs and concrete work.
• Performs minor roof repairs and gutter maintenance.
• Cleans snow and debris from sidewalks, parking lots, building entrances, etc.
• Moves or sets up furniture in offices or for special events, receiving/delivering materials and equipment as required by various campus offices.
• Transport tools, layout/setup and assemble/install materials and components at job site.
• Mows lawn, trims shrubbery, and cultivates flowers in the event outside landscaping service is discontinued or interrupted.
• Maintains cleanliness of the work area.
• Keep Facilities Manager informed of needed repairs or additions needed to ensure a safe and comfortable environment for students, faculty, and administrators.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience, Certificates

• Valid driver’s license and ability to be insured by College
• Trades license or certificate
• Minimum two years experience in facilities/related field

Knowledge/Skills/Abilities

• Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals.
• Ability to work collaboratively with colleagues and interact effectively with students.
• Ability to effectively communicate with outside vendors.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is frequently required to stand and climb or balance. The employee is required to walk, sit, talk or hear, and taste or smell.
• The employee must be able to lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Salary

The hourly rate for this position is $25.00/hr. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application

Please send the following materials electronically to Mr. Jack Trois, Facilities Manager at jtrois@stac.edu a cover letter addressing the applicant’s credentials and experience as they relate to the position; curriculum vitae; and names, email addresses and contact information for three professional references.

St. Thomas Aquinas College is seeking a detail-oriented and proactive Database Coordinator and Prospect Research Assistant to manage Advancement databases and support donor identification and strategy. This role is responsible for ensuring data integrity, supporting fundraising campaigns through research and analytics, and generating actionable insights. The position works closely with Advancement, IT, and Finance teams to maintain secure, effective systems and advance the College’s philanthropic goals.

Responsibilities include but not limited to the following:

• Manage and maintain donor databases (e.g., Raiser’s Edge, Mobile Cause, Constant Contact); ensure data integrity through consistent entry and regular audits.
• Create and run queries, reports, and mailing lists to support internal communications and fundraising initiatives.
• Develop and maintain documentation for database procedures and protocols.
• Train and support Advancement staff in effective database use and data entry standards.
• Conduct in-depth research on individuals, foundations, and corporations to assess giving capacity, philanthropic interests, and alignment with College priorities.
• Prepare well-written donor profiles, briefings, and bios to support cultivation, solicitation, and stewardship efforts.
• Collaborate with development officers to inform donor strategy and identify new major gift prospects.
• Participate in prospect review meetings and assist in portfolio management.
• Monitor and track research requests to ensure timely completion and high-quality deliverables.
• Maintain up-to-date, confidential donor records, including strategies, impact reports, and communication histories.
• Stay current on research tools, trends, and industry best practices.
• Support special projects and Advancement initiatives as assigned.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years of experience in database management, prospect research, or advancement services, preferably in higher education or nonprofit development preferred.
• Familiarity with CRMs and research tools such as Raiser’s Edge NXT, iWave, LexisNexis, and WealthEngine preferred.
• Proficient in Microsoft Office and Google Workspace.
• Strong analytical skills and exceptional attention to detail.
• Excellent written communication and report writing skills.
• Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.

Application
Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Salary
The salary for this position is $45,000-$60,500/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College invites applications for the position of Financial Aid Counselor. This position will report to the Director of Student Financial Services and will take directives from the Director & Associate Director of Student Financial Services. Functions will include assistance in the application for loans, grants or scholarships; administration of private, state or federal loan programs; awarding of scholarships, grants and fellowships; and maintenance of appropriate records.

Responsibilities include but not limited to the following:

• Advise students on financial aid processes through various channels: in-person, phone, or written communication.
• Manage technology and strategic driven projects and processing
• Upload Direct Lending files and process data into Banner system
• Review and process TAP waivers per Registrar’s Office guidelines
• Assist in managing various non-Title IV funding programs
• Cross train with Director and Assistant Director on processing of PLUS loan applications, including management of denied loans and resolution of loan application issues, institutional reporting, and management of Tuition Exchange/CIC program
• Assist in office operations
• Aid students in completing financial aid forms, including FAFSA
• Assist with federal government’s verification process
• Counsel students on federal student loan requirements
• Coordinate federal-work study program administration
• Support student events and resolve issues related to other college offices.
• Oversee scholarship review process and update website postings.
• Coordinate virtual counseling sessions and meetings with students and families.
• Assist in presenting at financial aid workshops and literacy programs.
• Manage phone inquiries and resolve student/family financial aid issues promptly.
• Coordinate outreach text campaigns and respond to student inquiries effectively.

Qualifications

• Bachelor’s degree required; 8 years of full-time relevant experience will be considered in lieu of a degree
• 1-3 years experience working in finance field or a financial aid office preferred;
• Banner experience preferred
• Computer literate. Capacity and desire to learn and master new programs.
• Knowledge of federal and state guidelines/regulations concerning various forms of student financial aid (preferred)
• Ability to effectively relate and communicate to students and their parents, and to employees at all levels of the institution (required)

Application:
Please send the following materials electronically to Ms. Stacy Toriello, St. Thomas Aquinas College at storiell@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume or curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.

Salary:
The hourly rate for this position is $25.00/hr. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College is seeking qualified candidates for Per Diem Campus Safety & Security Officer positions. This position plays a key role in ensuring the safety and security of our students, faculty, staff, guests, and campus facilities, while enforcing college policies and applicable laws.

Key Responsibilities:

• Patrol campus buildings and grounds to identify and respond to unauthorized presence, safety hazards, and policy violations.
• Monitor surveillance systems and respond to emergencies, contacting local law enforcement or emergency services as needed.
• Respond to incidents including fights, fires, accidents, and medical emergencies.
• Deter theft and misconduct; enforce college rules and remove violators when necessary.
• Verify IDs, log visitors, and control traffic during regular operations and special events.
• Maintain detailed daily reports and security logs on incidents, equipment malfunctions, and unusual occurrences.
• Monitor and maintain security equipment, including radios and the College’s phone system during off-hours.
• Deliver mail between the Post Office and campus mailroom during day shifts (if applicable).
• Assist students, staff, and the public with information and support, including participation in mandated fire drills and building access control.
• Maintain a professional, courteous, and approachable presence at all times.

Qualifications:

• High school diploma or equivalent required
• Prior security or law enforcement experience preferred
• Valid driver’s license required
• Current NYS Security Guard Registration
• Must have no convictions of a NYS crime or comparable out-of-state offense
• Ability to meet the physical demands of the role
• Strong communication skills
• Familiarity with computers and Microsoft Office applications is a plus
• Flexibility to work weekdays and weekends as needed

Compensation: $17.00 per hour.
St. Thomas Aquinas College considers several factors when extending job offers, including responsibilities, relevant experience, education, internal equity, budget, and market conditions. The posted rate reflects a good faith estimate at the time of posting.

Application Process: To apply, please submit your application, résumé, and contact information for three professional references to: Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security, vcoreas@stac.edu.

St. Thomas Aquinas College invites applications for the position of Per-Diem (880 hrs/yr) Learning Specialist, Disability and Access Services. This position is fully in-person and will be responsible for providing individualized, comprehensive, academic support to students enrolled in the Pathways program and administrative duties related to the overall operation of the program and the Office of Disability and Access Services.

Responsibilities:

• Conduct one-on-one academic meetings with a caseload of students teaching learning strategies and addressing academic needs.
• Teach time management and organizational skills, as well as study skills and test-taking strategies.
• Provide assistance with all aspects of the writing process.
• Assist students with transition to college and development of self-advocacy skills.
• Develop and facilitate workshops for small groups of students on a variety of study skills topics.
• Participate in outreach, recruitment and retention initiatives on behalf of the Pathways program.
• Help students understand their learning needs.
• Maintain accurate records for program operation and development.
• Refer students to campus resources including, but not limited to, the Center for Academic Excellence, Student Success, Counseling and Psychological Services, the Health and Wellness Center, and Career Development.
• Advise Director of student progress and concerns.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Bachelor’s degree in psychology, education, or related area.
• Teaching and/or tutoring experience at the high school or college level required.

Salary Range:
The salary for this position is $20.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application:
Please send the following materials electronically to Ms. Anne Schlinck, Director, Disability and Access Services at aschlinc@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.