Staff Positions

St. Thomas Aquinas College invites applications for the position of Director, Student Financial Services. Reporting to the Vice President of Enrollment Management, the Director of Student Financial Services directs the administration of all forms of student aid and accounts receivable/billing/bursar functions. The ideal candidate will oversee the strategic, technical, and operational needs of the office. counseling new and prospective students regarding the financial aid process. Functions typically include assistance in the application for loans, grants or scholarships; administration of private, state, or federal loan programs; awarding of scholarships, grants and fellowships; and maintenance of appropriate records as well as ensuring that all institutional, state, and federal regulations are met.

Responsibilities include, but are not limited to the following:

• Direct and manage daily operations of Student Financial Services and bursar functions.
• Supervise professional and support staff.
• Oversee accounts receivable, including tuition and fee assessment, billing, and collections.
• Ensure compliance with Title IV Federal Student Aid Programs, NY State TAP, and other student financing regulations.
• Collaborate with Admissions, Registrar, and HEOP offices for regulatory compliance.
• Develop and update financial aid policies, procedures, and public materials.
• Award and coordinate Federal College Work-Study programs.
• Advise students on NY State TAP eligibility.
• Manage paperless initiatives and student records.
• Handle loan processes, batch processing, and alternative loan certifications.
• Process Pell grants and manage uploads and downloads with the Department of Education.
• Oversee verification processing with Inceptia and complete annual loan reconciliations.
• Manage Banner system processes and updates.
• Work with Admissions and HEOP to identify eligible students and manage packaging budgets.
• Complete federal and state financial aid reports.
• Create and edit department publications and communications.
• Serve as primary IT coordinator for Financial Aid functions and manage IT-related tasks.
• Implement and manage future Banner/HESC initiatives.
• Schedule and implement office production cycles.
• Participate in student orientation, campus open houses, and other events.

Qualifications

• Bachelor’s Degree
• Minimum of five years progressively responsible experience in student financial services / financial aid.
• Supervisory experience preferred.
• Banner experience preferred.
• Knowledge of best practices regarding institutional aid leveraging as well as private college operations is preferred
• Strong quantitative skills as well as executing financial projections.

Salary Range
The salary for this position is $85,000-$100,000. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided salary range reflects the College’s good faith and reasonable estimate at the time of posting.

Application
Please send the following materials electronically to Ms. Jessica Parker, Communications Coordinator at jparker@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

St. Thomas Aquinas College invites applications for the position of Financial Aid Counselor. The person hired for this position will report to the Director of Student Financial Services and also support the Associate and Assistant Directors of Student Financial Services. Responsibilities include counseling new and prospective students regarding the financial aid process. Functions will include assistance in the application for loans, grants or scholarships; administration of private, state or federal loan programs; awarding of scholarships, grants and fellowships; and maintenance of appropriate records.

Responsibilities include, but are not limited to the following: 

• Advise students on financial aid processes through various channels: in-person, phone, or written communication.
• Manage technology and strategic driven projects and processing
  • Upload Direct Lending files and process data into Banner system
  • Review and process TAP waivers per Registrar’s Office guidelines
  • Assist in managing various non-Title IV funding programs
  • Cross train with Director and Assistant Director on processing of PLUS loan applications, including management of denied loans and resolution of loan application issues, institutional reporting, and management of Tuition Exchange/CIC program
• Assist in office operations
  • Aid students in completing financial aid forms, including FAFSA
  • Assist with federal government’s verification process
  • Counsel students on federal student loan requirements
  • Coordinate federal-work study program administration
• Support student events and resolve issues related to other college offices.
• Oversee scholarship review process and update website postings.
• Coordinate virtual counseling sessions and meetings with students and families.
• Assist in presenting at financial aid workshops and literacy programs.
• Manage phone inquiries and resolve student/family financial aid issues promptly.
• Coordinate outreach text campaigns and respond to student inquiries effectively.

Qualifications

• Bachelor’s Degree
• 1-3 years experience working in finance field or a financial aid office preferred;
• Banner experience preferred
• Computer literate. Capacity and desire to learn and master new programs.
• Knowledge of federal and state guidelines/regulations concerning various forms of student financial aid (preferred)
• Ability to effectively relate and communicate to students and their parents, and to employees at all levels of the institution (required)

Salary Range:
The salary for this position is $58,750. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided salary range reflects the College’s good faith and reasonable estimate at the time of posting.

Application
Please send the following materials electronically to Ms. Jessica Parker, Communications Coordinator at jparker@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

St. Thomas Aquinas College has opportunities available for a Campus Safety Vehicle Operator (Per Diem). This position is responsible for providing a safe and efficient mode of transportation for the St. Thomas Aquinas College Community. Transportation will be coordinated using St. Thomas Aquinas College Vehicles. Individuals must maintain a flexible work schedule (shifts vary — days, evenings, nights and weekends).

Responsibilities include, but are not limited to the following:

• Drive a college owned or rented/leased vehicle, providing safe and efficient transportation.
• Provides information and other general assistance to the St. Thomas Aquinas College Community.
• Conduct a safety inspection of the assigned vehicle prior to operations and report any damage or issues.
• Maintain records of work performed: makes timely reports of incidents, accidents and unusual occurrences.
• Operates the assigned vehicle in accordance with applicable laws and college regulations.
• Operates the assigned vehicles and transports members of the St. Thomas Aquinas College Community and other authorized passengers as assigned to their destinations in a safe manner.

Qualifications:

• High school diploma or equivalent
• Must possess a valid driver’s license issued in the United States and be allowed to legally operate a motor vehicle in New York and New Jersey.
• Minimum of five (5) years driving experience
• Experience driving vans and larger vehicles preferred
• Successfully complete a driver’s history check, criminal background check, employment history check and reference check.
• Communicate effectively, verbally and in writing.
• Hear and understand calls for assistance, instructions, emergency announcements, and alarms.
• Work with a diverse population and make decisions independently.
• Operate a motor vehicle in all weather and traffic conditions.
• Be reliable and flexible with the schedule.
• Work part-time with varying hours, including days, evenings, nights, weekdays, and weekends.
• Successfully complete St. Thomas Aquinas College Trainings as required ie: Title IX, Gender Based Sexual Misconduct and Sexual Harassment Training (on the job training within 6 months of hire).
• Certification in First Aid/CPR/AED and trained in the use of NARCAN (on the job training within 6 months of hire).
• Uphold a professional, courteous, and approachable demeanor at all times.

Salary Range:
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process:
Send application, resume and 3 names/contact information for 3 professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.

St. Thomas Aquinas College has an opportunity available for a Campus Safety & Security Officer. This position is responsible for providing a safe and secure school environment, fostering an optimal learning environment and acting as a deterrent to unsafe or poor behavior by patrolling the campus, monitoring student behavior, enforcing school and college policies/procedures, intervening in physical encounters, monitoring security cameras, monitoring visitors, reporting unsafe or unhealthy conditions and assisting administrators and/or public officials with emergency or investigative situations. Positions may require varying work hours and days including evenings and weekends.

Responsibilities include, but are not limited to the following:

• Patrol buildings and grounds to ensure security and address unauthorized presence, rule infractions, and irregularities such as fire hazards and leaks.
• Monitor surveillance systems and respond appropriately, including contacting police or fire departments in emergencies.
• Respond promptly to fights, fires, accidents, and medical emergencies.
• Guard against theft of college property and enforce campus rules by expelling violators.
• Permit entry to authorized individuals, check IDs, log visitors, and regulate traffic during daily operations and special events.
• File daily activity reports on property damage, unusual occurrences, and equipment malfunctions, and maintain security logs.
• Oversee and maintain security equipment and radios, and monitor the College phone system when switchboard operators are off duty.
• Handle mail delivery between the Post Office and STAC mailroom during day shifts.
• Provide assistance and information to students, faculty, staff, and the public, and assist with mandated fire drills and entrance control.
• Uphold a professional, courteous, and approachable demeanor at all times.

Qualifications:

• High school diploma or equivalent
• Security officer experience preferred
• Requires valid driver’s license
• NYS security guard registration
• Cannot have been convicted of a ‘NYS crime’ or out of state conviction comparable to a ‘NYS crime’
• Ability to meet physical demands of the position
• Ability to effectively communicate with others
• Knowledge/use of computers and Microsoft applications beneficial

Salary Range
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process
Send application, resume and 3 names/contact information for 3 professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.

St. Thomas Aquinas College has an opportunity available for an Administrative Assistant for our Institutional Advancement Department. This position provides administrative support for the Vice President of Institutional Advancement and the Executive Director of Institutional Advancement. Additionally, it offers ancillary administrative duties for the President and Assistant Directors/Directors as requested. The role requires a thorough knowledge of office routines and an understanding of the organization, programs, and procedures related to the work of the offices. The individual works independently, receiving minimal supervision and guidance. They solve problems and resolve obstacles in the work of the offices according to supervisors’ instructions and handle some office decisions, issues, and problems without prior consultation with supervisors.

Responsibilities include, but are not limited to the following:

• Receive and assist visitors professionally, responding to inquiries and ensuring positive interactions.
• Manage telephone calls, respond to routine inquiries, and assist with planning calls for special events.
• Handle office correspondence, including meeting agendas, publicity materials, and external news releases, ensuring accuracy and proper presentation.
• Provide administrative support and manage the calendar for the Vice President of Institutional Advancement.
• Coordinate Institutional Advancement (IA) staff meeting agendas and schedule meetings on Google Calendar.
• Maintain the department budget, process employee reimbursements, prepare check requests, and log expenses.
• Assist in planning and coordinating IA signature events and support Directors with event preparations.
• Arrange and prepare materials for meetings, such as the Development Committee of the Board of Trustees and the President’s Council.
• Perform data entry and maintain constituent records in the Raiser’s Edge database, manage gift processing, and produce receipts and acknowledgment letters.
• Conduct prospect research to identify potential donors, prepare briefing documents, and support donor development strategies.

Qualifications:

• Associate’s degree (A.A.) or equivalent from a two-year college or technical (secretarial) school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Skill in using MS Word & Excel. Knowledge of Access, PowerPoint, Google Sheets, and Google Slides
• Proficient in Raiser’s Edge.
• Ability to work with others at the College and external constituents.
• Ability to present the Office of Institutional Advancement in a cordial, competent manner.
• Ability to understand and be understood by others.
• Ability to learn and perform all essential job functions accurately with minimal direct supervision, within 8 weeks after employment begins.
• Understanding that weeknight and weekend work may be required for special events and programs.

Salary Range:

The salary for this position is $22.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process:

Please send the following materials electronically to Ms. Samantha Nierer, Assistant Director of Human Resources at snierer@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

St. Thomas Aquinas College has opportunities available for a Campus Safety & Security Officer (Per Diem). This position is responsible for performing activities to ensure the safety and security of all students, faculty and staff, guests, and campus facilities, and to enforce college policy/procedure as well as applicable local, state, and federal laws. Interact with local law enforcement as necessary. Individuals must maintain a flexible work schedule (shifts vary – days, evenings, nights, and weekends).

Responsibilities include, but are not limited to the following:

• Patrol buildings and grounds to ensure security and address unauthorized presence, rule infractions, and irregularities such as fire hazards and leaks.
• Monitor surveillance systems and respond appropriately, including contacting police or fire departments in emergencies.
• Respond promptly to fights, fires, accidents, and medical emergencies.
• Guard against theft of college property and enforce campus rules by expelling violators.
• Permit entry to authorized individuals, check IDs, log visitors, and regulate traffic during daily operations and special events.
• File daily activity reports on property damage, unusual occurrences, and equipment malfunctions, and maintain security logs.
• Oversee and maintain security equipment and radios, and monitor the College phone system when switchboard operators are off duty.
• Handle mail delivery between the Post Office and STAC mailroom during day shifts.
• Provide assistance and information to students, faculty, staff, and the public, and assist with mandated fire drills and entrance control.
• Uphold a professional, courteous, and approachable demeanor at all times.

Qualifications:

• High school diploma or equivalent
• Security officer experience preferred
• Requires valid driver’s license
• NYS security guard registration
• Cannot have been convicted of a ‘NYS crime’ or out of state conviction comparable to a ‘NYS crime’
• Ability to meet physical demands of the position
• Ability to effectively communicate with others
• Knowledge/use of computers and Microsoft applications beneficial

Salary Range:
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process:
Send application, resume and 3 names/contact information for 3 professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.