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STAFF Positions
Thank you for your interest in our open Staff positions. St. Thomas Aquinas College is an equal opportunity employer. Candidates representing diverse ethnic and cultural backgrounds are encouraged to apply. Please apply for employment to the College office/division indicated in the individual position announcement. The application should not be sent to the Human Resources Office unless indicated.
Our Staff positions are listed in two categories, Administrative Professional positions (exempt) and Support Staff positions (non-exempt).
Administrative / ProfesSIONAL POSITIONS
St. Thomas Aquinas College invites applications for the position of Director, Student Financial Services. Reporting to the Vice President of Enrollment Management, the Director of Student Financial Services directs the administration of all forms of student aid and accounts receivable/billing/bursar functions. The ideal candidate will oversee the strategic, technical, and operational needs of the office. counseling new and prospective students regarding the financial aid process. Functions typically include assistance in the application for loans, grants or scholarships; administration of private, state, or federal loan programs; awarding of scholarships, grants and fellowships; and maintenance of appropriate records as well as ensuring that all institutional, state, and federal regulations are met.
Responsibilities include, but are not limited to the following:
- Direct and manage daily operations of Student Financial Services and bursar functions.
- Supervise professional and support staff.
- Oversee accounts receivable, including tuition and fee assessment, billing, and collections.
- Ensure compliance with Title IV Federal Student Aid Programs, NY State TAP, and other student financing regulations.
- Collaborate with Admissions, Registrar, and HEOP offices for regulatory compliance.
- Develop and update financial aid policies, procedures, and public materials.
- Award and coordinate Federal College Work-Study programs.
- Advise students on NY State TAP eligibility.
- Manage paperless initiatives and student records.
- Handle loan processes, batch processing, and alternative loan certifications.
- Process Pell grants and manage uploads and downloads with the Department of Education.
- Oversee verification processing with Inceptia and complete annual loan reconciliations.
- Manage Banner system processes and updates.
- Work with Admissions and HEOP to identify eligible students and manage packaging budgets.
- Complete federal and state financial aid reports.
- Create and edit department publications and communications.
- Serve as primary IT coordinator for Financial Aid functions and manage IT-related tasks.
- Implement and manage future Banner/HESC initiatives.
- Schedule and implement office production cycles.
- Participate in student orientation, campus open houses, and other events.
Qualifications
- Bachelor’s Degree
- Minimum of five years progressively responsible experience in student financial services / financial aid.
- Supervisory experience preferred.
- Banner experience preferred.
- Knowledge of best practices regarding institutional aid leveraging as well as private college operations is preferred
- Strong quantitative skills as well as executing financial projections.
Salary Range
The salary for this position is $85,000-$100,000. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided salary range reflects the College’s good faith and reasonable estimate at the time of posting.
Application
Please send the following materials electronically to Ms. Jessica Parker, Communications Coordinator at jparker@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.
St. Thomas Aquinas College invites applications for the position of Financial Aid Counselor. The person hired for this position will report to the Director of Student Financial Services and also support the Associate and Assistant Directors of Student Financial Services. Responsibilities include counseling new and prospective students regarding the financial aid process. Functions will include assistance in the application for loans, grants or scholarships; administration of private, state or federal loan programs; awarding of scholarships, grants and fellowships; and maintenance of appropriate records.
Responsibilities include, but are not limited to the following:
- Advise students on financial aid processes through various channels: in-person, phone, or written communication.
- Manage technology and strategic driven projects and processing
- Upload Direct Lending files and process data into Banner system
- Review and process TAP waivers per Registrar’s Office guidelines
- Assist in managing various non-Title IV funding programs
- Cross train with Director and Assistant Director on processing of PLUS loan applications, including management of denied loans and resolution of loan application issues, institutional reporting, and management of Tuition Exchange/CIC program
- Assist in office operations
- Aid students in completing financial aid forms, including FAFSA
- Assist with federal government’s verification process
- Counsel students on federal student loan requirements
- Coordinate federal-work study program administration
- Support student events and resolve issues related to other college offices.
- Oversee scholarship review process and update website postings.
- Coordinate virtual counseling sessions and meetings with students and families.
- Assist in presenting at financial aid workshops and literacy programs.
- Manage phone inquiries and resolve student/family financial aid issues promptly.
- Coordinate outreach text campaigns and respond to student inquiries effectively.
Qualifications
- Bachelor’s Degree
- 1-3 years experience working in finance field or a financial aid office preferred;
- Banner experience preferred
- Computer literate. Capacity and desire to learn and master new programs.
- Knowledge of federal and state guidelines/regulations concerning various forms of student financial aid (preferred)
- Ability to effectively relate and communicate to students and their parents, and to employees at all levels of the institution (required)
Salary Range:
The salary for this position is $58,750. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided salary range reflects the College’s good faith and reasonable estimate at the time of posting.
Application
Please send the following materials electronically to Ms. Cindy Garvey, Director, Student Financial Services, Thomas Aquinas College at cgarvey@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.
St. Thomas Aquinas College invites applications for a full-time Student Financial Services (SFS) Account Specialist/AR Collections Coordinator. The person hired for this position will report to the Director of Student Financial Services. Responsibilities include supporting the collection efforts of past due balances and resolving and clearing outstanding student debts and issues. In addition to coordinating outreach, monthly billing, and reporting.
Responsibilities include the following:
- Assist Director of SFS and Controller with analysis and review to determine bad debt write offs.
- Monitor current term receivables to define high risk accounts for non-payment and coordinate outreach to support student payment options and next term registration.
- Monitor accounts currently in collections in partnership with our third-party provider.
- Coordinate with SFS team to review outstanding next term FA requirements and assist SFS team with outreach to initiate payment plan/completion of requirements for students to meet Plan to pay deadlines.
- Complete student account analysis for end of term long term payment plans & coordinate outreach for enrollment.
- Assist Director of SFS with reporting.
- Coordinates monthly billing with account specialists and Director of SFS
- Make key recommendations to improve current processing and AR approach.
- Assist with account specialist responsibilities.
- Assist with student communication plans and outreach related to billing and financial aid.
- Assist with other student account duties.
Qualifications and competencies:
- Bachelor’s Degree or equivalent work experience
- Prior accounting experience, with strong focus on accounts receivable
- Worked with proven methodologies for account collections.
- Exceptional communication skills
- Data-driven mindset with strong quantitative and qualitative analysis skills
- Detail oriented with strong organizational skills.
- Strong skill base in Excel worksheets and Google Sheets, experience working with tableau and MS Access is a plus.
- Excellent time management skills and able to independently prioritize tasks.
Salary Range:
The salary will range from $20-$22/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided salary range reflects the College’s good faith and reasonable estimate at the time of posting.
Application
Please send the following materials electronically to Ms. Cindy Garvey, Director, Student Financial Services, St. Thomas Aquinas College at cgarvey@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.
SUPPORT STAFF POSITIONS
St. Thomas Aquinas College has an opportunity available for a Campus Safety & Security Officer. This position is responsible for providing a safe and secure school environment, fostering an optimal learning environment and acting as a deterrent to unsafe or poor behavior by patrolling the campus, monitoring student behavior, enforcing school and college policies/procedures, intervening in physical encounters, monitoring security cameras, monitoring visitors, reporting unsafe or unhealthy conditions and assisting administrators and/or public officials with emergency or investigative situations. Positions may require varying work hours and days including evenings and weekends.
Responsibilities include, but are not limited to the following:
- Patrol buildings and grounds to ensure security and address unauthorized presence, rule infractions, and irregularities such as fire hazards and leaks.
- Monitor surveillance systems and respond appropriately, including contacting police or fire departments in emergencies.
- Respond promptly to fights, fires, accidents, and medical emergencies.
- Guard against theft of college property and enforce campus rules by expelling violators.
- Permit entry to authorized individuals, check IDs, log visitors, and regulate traffic during daily operations and special events.
- File daily activity reports on property damage, unusual occurrences, and equipment malfunctions, and maintain security logs.
- Oversee and maintain security equipment and radios, and monitor the College phone system when switchboard operators are off duty.
- Handle mail delivery between the Post Office and STAC mailroom during day shifts.
- Provide assistance and information to students, faculty, staff, and the public, and assist with mandated fire drills and entrance control.
- Uphold a professional, courteous, and approachable demeanor at all times.
Qualifications:
- High school diploma or equivalent
- Security officer experience preferred
- Requires valid driver’s license
- NYS security guard registration
- Cannot have been convicted of a ‘NYS crime’ or out of state conviction comparable to a ‘NYS crime’
- Ability to meet physical demands of the position
- Ability to effectively communicate with others
- Knowledge/use of computers and Microsoft applications beneficial
Salary Range
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.
Application Process
Send application, resume and 3 names/contact information for 3 professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.
St. Thomas Aquinas College has an opportunity available for an Administrative Assistant for our Institutional Advancement Department. This position provides administrative support for the Vice President of Institutional Advancement and the Executive Director of Institutional Advancement. Additionally, it offers ancillary administrative duties for the President and Assistant Directors/Directors as requested. The role requires a thorough knowledge of office routines and an understanding of the organization, programs, and procedures related to the work of the offices. The individual works independently, receiving minimal supervision and guidance. They solve problems and resolve obstacles in the work of the offices according to supervisors’ instructions and handle some office decisions, issues, and problems without prior consultation with supervisors.
Responsibilities include, but are not limited to the following:
- Receive and assist visitors professionally, responding to inquiries and ensuring positive interactions.
- Manage telephone calls, respond to routine inquiries, and assist with planning calls for special events.
- Handle office correspondence, including meeting agendas, publicity materials, and external news releases, ensuring accuracy and proper presentation.
- Provide administrative support and manage the calendar for the Vice President of Institutional Advancement.
- Coordinate Institutional Advancement (IA) staff meeting agendas and schedule meetings on Google Calendar.
- Maintain the department budget, process employee reimbursements, prepare check requests, and log expenses.
- Assist in planning and coordinating IA signature events and support Directors with event preparations.
- Arrange and prepare materials for meetings, such as the Development Committee of the Board of Trustees and the President’s Council.
- Perform data entry and maintain constituent records in the Raiser’s Edge database, manage gift processing, and produce receipts and acknowledgment letters.
- Conduct prospect research to identify potential donors, prepare briefing documents, and support donor development strategies.
Qualifications:
- Associate’s degree (A.A.) or equivalent from a two-year college or technical (secretarial) school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
- Skill in using MS Word & Excel. Knowledge of Access, PowerPoint, Google Sheets, and Google Slides
- Proficient in Raiser’s Edge.
- Ability to work with others at the College and external constituents.
- Ability to present the Office of Institutional Advancement in a cordial, competent manner.
- Ability to understand and be understood by others.
- Ability to learn and perform all essential job functions accurately with minimal direct supervision, within 8 weeks after employment begins.
- Understanding that weeknight and weekend work may be required for special events and programs.
Salary Range:
The salary for this position is $22.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.
Application Process:
Please send the following materials electronically to Ms. Samantha Nierer, Assistant Director of Human Resources at snierer@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.
St. Thomas Aquinas College has opportunities available for a Campus Safety & Security Officer (Per Diem). This position is responsible for performing activities to ensure the safety and security of all students, faculty and staff, guests, and campus facilities, and to enforce college policy/procedure as well as applicable local, state, and federal laws. Interact with local law enforcement as necessary. Individuals must maintain a flexible work schedule (shifts vary – days, evenings, nights, and weekends).
Responsibilities include, but are not limited to the following:
- Patrol buildings and grounds to ensure security and address unauthorized presence, rule infractions, and irregularities such as fire hazards and leaks.
- Monitor surveillance systems and respond appropriately, including contacting police or fire departments in emergencies.
- Respond promptly to fights, fires, accidents, and medical emergencies.
- Guard against theft of college property and enforce campus rules by expelling violators.
- Permit entry to authorized individuals, check IDs, log visitors, and regulate traffic during daily operations and special events.
- File daily activity reports on property damage, unusual occurrences, and equipment malfunctions, and maintain security logs.
- Oversee and maintain security equipment and radios, and monitor the College phone system when switchboard operators are off duty.
- Handle mail delivery between the Post Office and STAC mailroom during day shifts.
- Provide assistance and information to students, faculty, staff, and the public, and assist with mandated fire drills and entrance control.
- Uphold a professional, courteous, and approachable demeanor at all times.
Qualifications:
- High school diploma or equivalent
- Security officer experience preferred
- Requires valid driver’s license
- NYS security guard registration
- Cannot have been convicted of a ‘NYS crime’ or out of state conviction comparable to a ‘NYS crime’
- Ability to meet physical demands of the position
- Ability to effectively communicate with others
- Knowledge/use of computers and Microsoft applications beneficial
Salary Range:
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.
Application Process:
Send application, resume and 3 names/contact information for 3 professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.