Staff Positions

St. Thomas Aquinas College invites applications for the position of Maintenance Mechanic. This position will be responsible for repairing and maintaining campus buildings, equipment, and grounds by using miscellaneous hand tools and power tools that include carpenter, electrical, plumbing, and HVAC tools.

Responsibilities

• Maintains and repairs HVAC equipment (includes filter change and coil cleaning).
• Performs minor repairs and/or replacement of plumbing fixtures/parts (soldering, use of an electrical snake).
• Performs minor repairs and/or replacement of electrical fixtures/parts and wiring as required.
• Performs minor carpentry work as required to repair windows, doors, hardware, screens, furniture, counters, partitions (building framework and trim) and floors.
• Painting, including repairs of holes/cracks and setting up ladders/scaffolding.
• Performs minor masonry repairs and concrete work.
• Performs minor roof repairs and gutter maintenance.
• Cleans snow and debris from sidewalks, parking lots, building entrances, etc.
• Moves or sets up furniture in offices or for special events, receiving/delivering materials and equipment as required by various campus offices.
• Transport tools, layout/setup and assemble/install materials and components at job site.
• Mows lawn, trims shrubbery, and cultivates flowers in the event outside landscaping service is discontinued or interrupted.
• Maintains cleanliness of the work area.
• Keep Facilities Manager informed of needed repairs or additions needed to ensure a safe and comfortable environment for students, faculty, and administrators.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience, Certificates

• Valid driver’s license and ability to be insured by College
• Trades license or certificate
• Minimum two years experience in facilities/related field

Knowledge/Skills/Abilities

• Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals.
• Ability to work collaboratively with colleagues and interact effectively with students.
• Ability to effectively communicate with outside vendors.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is frequently required to stand and climb or balance. The employee is required to walk, sit, talk or hear, and taste or smell.
• The employee must be able to lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Salary

The hourly rate for this position is $25.00/hr. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application

Please send the following materials electronically to Mr. Jack Trois, Facilities Manager at jtrois@stac.edu a cover letter addressing the applicant’s credentials and experience as they relate to the position; curriculum vitae; and names, email addresses and contact information for three professional references.

St. Thomas Aquinas College is seeking a detail-oriented and proactive Database Coordinator and Prospect Research Assistant to manage Advancement databases and support donor identification and strategy. This role is responsible for ensuring data integrity, supporting fundraising campaigns through research and analytics, and generating actionable insights. The position works closely with Advancement, IT, and Finance teams to maintain secure, effective systems and advance the College’s philanthropic goals.

Responsibilities include but not limited to the following:

• Manage and maintain donor databases (e.g., Raiser’s Edge, Mobile Cause, Constant Contact); ensure data integrity through consistent entry and regular audits.
• Create and run queries, reports, and mailing lists to support internal communications and fundraising initiatives.
• Develop and maintain documentation for database procedures and protocols.
• Train and support Advancement staff in effective database use and data entry standards.
• Conduct in-depth research on individuals, foundations, and corporations to assess giving capacity, philanthropic interests, and alignment with College priorities.
• Prepare well-written donor profiles, briefings, and bios to support cultivation, solicitation, and stewardship efforts.
• Collaborate with development officers to inform donor strategy and identify new major gift prospects.
• Participate in prospect review meetings and assist in portfolio management.
• Monitor and track research requests to ensure timely completion and high-quality deliverables.
• Maintain up-to-date, confidential donor records, including strategies, impact reports, and communication histories.
• Stay current on research tools, trends, and industry best practices.
• Support special projects and Advancement initiatives as assigned.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years of experience in database management, prospect research, or advancement services, preferably in higher education or nonprofit development preferred.
• Familiarity with CRMs and research tools such as Raiser’s Edge NXT, iWave, LexisNexis, and WealthEngine preferred.
• Proficient in Microsoft Office and Google Workspace.
• Strong analytical skills and exceptional attention to detail.
• Excellent written communication and report writing skills.
• Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.

Application
Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Salary
The salary for this position is $45,000-$60,500/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College has an opportunity available for an Administrative Assistant for our Institutional Advancement Department. This position provides administrative support for the Vice President of Institutional Advancement and the Executive Director of Institutional Advancement. Additionally, it offers ancillary administrative duties for the President and Assistant Directors/Directors as requested. The role requires a thorough knowledge of office routines and an understanding of the organization, programs, and procedures related to the work of the offices. The individual works independently, receiving minimal supervision and guidance. They solve problems and resolve obstacles in the work of the offices according to supervisors’ instructions and handle some office decisions, issues, and problems without prior consultation with supervisors.

Responsibilities include, but are not limited to the following:

• Receive and assist visitors professionally, responding to inquiries and ensuring positive interactions.
• Manage telephone calls, respond to routine inquiries, and assist with planning calls for special events.
• Handle office correspondence, including meeting agendas, publicity materials, and external news releases, ensuring accuracy and proper presentation.
• Provide administrative support and manage the calendar/travel for the Vice President of Institutional Advancement.
• Coordinate Institutional Advancement (IA) staff meeting agendas and schedule meetings on Google Calendar.
• Maintain the department budget, process employee reimbursements, prepare check requests, and log expenses.
• Assist in planning and coordinating IA signature events and support Directors with event preparations.
• Arrange and prepare materials for meetings, such as the Development Committee of the Board of Trustees, Campaign Cabinet, and the President’s Council.
• Perform data entry and maintain constituent records in the Raiser’s Edge database, manage gift processing, and produce receipts and acknowledgment letters.
• Conduct prospect research to identify potential donors, prepare briefing documents, and support donor development strategies.

Qualifications:

• Associate’s degree (A.A.) or equivalent from a two-year college or technical (secretarial) school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Skill in using MS Word & Excel. Knowledge of Access, PowerPoint, Google Sheets, and Google Slides
• Proficient in Raiser’s Edge or another CRM.
• Ability to work with others at the College and external constituents.
• Ability to present the Office of Institutional Advancement in a cordial, competent manner.
• Ability to understand and be understood by others.
• Ability to learn and perform all essential job functions accurately with minimal direct supervision, within 8 weeks after employment begins.
• Understanding that weeknight and weekend work may be required for special events and programs.

Salary Range:

The salary for this position is $22.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process:

Please send the following materials electronically to Mr. Thomas Flood, Vice President of Institutional Advancement at tflood@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

St. Thomas Aquinas College is seeking qualified candidates for Per Diem Campus Safety & Security Officer positions. This position plays a key role in ensuring the safety and security of our students, faculty, staff, guests, and campus facilities, while enforcing college policies and applicable laws.

Key Responsibilities:

• Patrol campus buildings and grounds to identify and respond to unauthorized presence, safety hazards, and policy violations.
• Monitor surveillance systems and respond to emergencies, contacting local law enforcement or emergency services as needed.
• Respond to incidents including fights, fires, accidents, and medical emergencies.
• Deter theft and misconduct; enforce college rules and remove violators when necessary.
• Verify IDs, log visitors, and control traffic during regular operations and special events.
• Maintain detailed daily reports and security logs on incidents, equipment malfunctions, and unusual occurrences.
• Monitor and maintain security equipment, including radios and the College’s phone system during off-hours.
• Deliver mail between the Post Office and campus mailroom during day shifts (if applicable).
• Assist students, staff, and the public with information and support, including participation in mandated fire drills and building access control.
• Maintain a professional, courteous, and approachable presence at all times.

Qualifications:

• High school diploma or equivalent required
• Prior security or law enforcement experience preferred
• Valid driver’s license required
• Current NYS Security Guard Registration
• Must have no convictions of a NYS crime or comparable out-of-state offense
• Ability to meet the physical demands of the role
• Strong communication skills
• Familiarity with computers and Microsoft Office applications is a plus
• Flexibility to work weekdays and weekends as needed

Compensation: $17.00 per hour.
St. Thomas Aquinas College considers several factors when extending job offers, including responsibilities, relevant experience, education, internal equity, budget, and market conditions. The posted rate reflects a good faith estimate at the time of posting.

Application Process: To apply, please submit your application, résumé, and contact information for three professional references to: Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security, vcoreas@stac.edu.

St. Thomas Aquinas College invites applications for the position of Per-Diem (880 hrs/yr) Learning Specialist, Disability and Access Services. This position is fully in-person and will be responsible for providing individualized, comprehensive, academic support to students enrolled in the Pathways program and administrative duties related to the overall operation of the program and the Office of Disability and Access Services.

Responsibilities:

• Conduct one-on-one academic meetings with a caseload of students teaching learning strategies and addressing academic needs.
• Teach time management and organizational skills, as well as study skills and test-taking strategies.
• Provide assistance with all aspects of the writing process.
• Assist students with transition to college and development of self-advocacy skills.
• Develop and facilitate workshops for small groups of students on a variety of study skills topics.
• Participate in outreach, recruitment and retention initiatives on behalf of the Pathways program.
• Help students understand their learning needs.
• Maintain accurate records for program operation and development.
• Refer students to campus resources including, but not limited to, the Center for Academic Excellence, Student Success, Counseling and Psychological Services, the Health and Wellness Center, and Career Development.
• Advise Director of student progress and concerns.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Bachelor’s degree in psychology, education, or related area.
• Teaching and/or tutoring experience at the high school or college level required.

Salary Range:
The salary for this position is $20.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application:
Please send the following materials electronically to Ms. Anne Schlinck, Director, Disability and Access Services at aschlinc@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.