Staff Positions

St. Thomas Aquinas College invites applications for the position of Financial Aid Counselor. This position will report to the Director of Student Financial Services and will take directives from the Director & Associate Director of Student Financial Services. Functions will include assistance in the application for loans, grants or scholarships; administration of private, state or federal loan programs; awarding of scholarships, grants and fellowships; and maintenance of appropriate records.

Responsibilities include but not limited to the following:

• Advise students on financial aid processes through various channels: in-person, phone, or written communication.
• Manage technology and strategic driven projects and processing
• Upload Direct Lending files and process data into Banner system
• Review and process TAP waivers per Registrar’s Office guidelines
• Assist in managing various non-Title IV funding programs
• Cross train with Director and Assistant Director on processing of PLUS loan applications, including management of denied loans and resolution of loan application issues, institutional reporting, and management of Tuition Exchange/CIC program
• Assist in office operations
• Aid students in completing financial aid forms, including FAFSA
• Assist with federal government’s verification process
• Counsel students on federal student loan requirements
• Coordinate federal-work study program administration
• Support student events and resolve issues related to other college offices.
• Oversee scholarship review process and update website postings.
• Coordinate virtual counseling sessions and meetings with students and families.
• Assist in presenting at financial aid workshops and literacy programs.
• Manage phone inquiries and resolve student/family financial aid issues promptly.
• Coordinate outreach text campaigns and respond to student inquiries effectively.

Qualifications

• Bachelor’s Degree
• 1-3 years experience working in finance field or a financial aid office preferred;
• Banner experience preferred
• Computer literate. Capacity and desire to learn and master new programs.
• Knowledge of federal and state guidelines/regulations concerning various forms of student financial aid (preferred)
• Ability to effectively relate and communicate to students and their parents, and to employees at all levels of the institution (required)

Application
Please send the following materials electronically to Ms. Stacy Toriello, St. Thomas Aquinas College at storiell@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume or curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.

Salary
The hourly rate for this position is $25.00/hr. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College invites applications for the position of Assistant Director, Career Development. The primary responsibilities of the Assistant Director of Career Development are to offer career counseling; resume, cover letter, and job/internship search advisement; and assist with the management of Career Center programs, including STAC Your Future, STAC Chats, workshops, employer site visits, the National Society of Leadership & Success, and the Aquinas Leaders scholarship and service program.

Responsibilities include but not limited to the following:

Program and Event Management

• In conjunction with the Director of Career Development, oversee the creation and execution of each academic school series of STAC Your Future programming and marketing.
• Manage the data and communication elements for the Aquinas Leaders program under the direction of the Dean of Experiential Learning; assist the Dean with educational programming content
• Serve as co-chapter advisor for the National Society of Leadership & Success.
• Assist the Dean of Experiential Learning with management and execution of the Skills Immersion Program.
• Assist the Dean of Experiential Learning with collecting and managing key employer data and engagement.
• Assist the Director of Career Development with the oversight of the On Campus Internship Program
• Supervise the department Social Media and Marketing Intern.
• Serve as instructor for STAC 102 and 201 courses.

Career Counseling

• In one-on-one appointments and in group settings, advise and coach students and alumni in support of: major and minor courses of study, resumes, cover letter, Linked In, interview prep, and internship/job search strategies.

Qualifications

• Bachelor’s Degree required
• 1 to 3 years of relevant experience or equivalent education.
• Some teaching experience desirable, but not required.
• A collaborative work style.
• Strong interpersonal, communication and organizational skills.
• Computer skills required. Prefer knowledge of Google Suite and Microsoft Office.
• Proficiency with social media platforms required.
• Ability and willingness to work with students from diverse backgrounds and a wide range of physical and academic abilities.
• Work hours are specific to the requirements of this position, which typically involve traditional day office hours, but also include occasional evenings and weekends. Must be flexible and cooperative in fulfilling responsibilities and meeting the College’s needs.

Application
Please send the following materials electronically to Ms. Christine Smith, St. Thomas Aquinas College at csmith@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume or curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.

Salary
The salary for this position is $60,500. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College invites applications for the position of Career Center Coordinator. Under the direction of the Dean of Experiential Learning and the day-to-day supervision by the Director of Career Development, this position supports the administration of all programs, services, and operations of the Career Center. The Coordinator role is a 9-month (tentatively identified as August 15-May 15), entry-level position with broad-based responsibilities and opportunities for professional growth.

Responsibilities include but not limited to the following:

• Assist the Director of Career Development in the tracking of alumni career placement statistics and the creation and maintenance of systems that enable students to receive credit for the various activities within career engagement and experiential learning.
• Assist with scheduling logistics for all first and second-year students in STAC 102 and 201 courses.
• Support Director and Assistant Director with aspects of daily operation of the Aquinas Leaders program, with specific focus on answering student questions in person or via email, scheduling programs, and tracking leader earned points.
• Co-chapter advisement for the National Society of Leadership & Success; primary support for student Executive Board. 
• Submit event and program logistics and reservations.
• Assist with program and event promotion via communication channels, including email campaigns, social media, and word of mouth.
• Provide support and staff job fairs and campus-wide events/programming.
• Track department expenses on an internal spreadsheet and reconcile with monthly expense reports. Process reimbursements and purchase order or invoices.
• Serve on Spartan Social Share Committee.
• In the absence of a social media intern, produce the weekly department newsletter and content for all department social media.
• Assists with other administrative duties, such as supply orders, keeping the kitchenette break room organized, and other tasks as required to help maintain efficient office operation.
• Assist with supervision of office student worker schedule and projects.

Qualifications

• Bachelor’s degree from a regionally accredited college or university.
• One year of professional experience in a fast-paced office environment is preferred, but not required.
• Proficient in using MS Word, Excel, PowerPoint, and Google.
• Knowledge of and ability to use social media effectively required.
• Ability to multi-task while managing multiple projects and assignments.
• Ability and willingness to work with students from diverse backgrounds and a wide range of physical and academic abilities.

Application
Please send the following materials electronically to Ms. Christine Smith, St. Thomas Aquinas College at csmith@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume or curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.

Salary
The hourly rate for this position is $22/hour. In addition to competitive pay, eligible employees at St. Thomas Aquinas College may also have access to a comprehensive benefits package, which can include health insurance, retirement plan options, paid time off, and other employee resources and programs. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College is seeking a detail-oriented and proactive Database Coordinator and Prospect Research Assistant to manage Advancement databases and support donor identification and strategy. This role is responsible for ensuring data integrity, supporting fundraising campaigns through research and analytics, and generating actionable insights. The position works closely with Advancement, IT, and Finance teams to maintain secure, effective systems and advance the College’s philanthropic goals.

Responsibilities include but not limited to the following:

• Manage and maintain donor databases (e.g., Raiser’s Edge, Mobile Cause, Constant Contact); ensure data integrity through consistent entry and regular audits.
• Create and run queries, reports, and mailing lists to support internal communications and fundraising initiatives.
• Develop and maintain documentation for database procedures and protocols.
• Train and support Advancement staff in effective database use and data entry standards.
• Conduct in-depth research on individuals, foundations, and corporations to assess giving capacity, philanthropic interests, and alignment with College priorities.
• Prepare well-written donor profiles, briefings, and bios to support cultivation, solicitation, and stewardship efforts.
• Collaborate with development officers to inform donor strategy and identify new major gift prospects.
• Participate in prospect review meetings and assist in portfolio management.
• Monitor and track research requests to ensure timely completion and high-quality deliverables.
• Maintain up-to-date, confidential donor records, including strategies, impact reports, and communication histories.
• Stay current on research tools, trends, and industry best practices.
• Support special projects and Advancement initiatives as assigned.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years of experience in database management, prospect research, or advancement services, preferably in higher education or nonprofit development preferred.
• Familiarity with CRMs and research tools such as Raiser’s Edge NXT, iWave, LexisNexis, and WealthEngine preferred.
• Proficient in Microsoft Office and Google Workspace.
• Strong analytical skills and exceptional attention to detail.
• Excellent written communication and report writing skills.
• Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.

Application
Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Salary
The salary for this position is $45,000-$60,500/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College seeks a dynamic leader for Annual Giving and Alumni Engagement to drive fundraising, donor participation, and alumni events. This role manages multi-channel campaigns, analytics, and Raiser’s Edge, ensuring data integrity and effective donor outreach. Responsibilities include evaluating campaign performance, refining strategies, and coordinating key events like Homecoming, the Clay Shooting Tournament, Feast Day activities, the Hall of Fame Dinner, and Commencement Week. Collaboration with colleagues on fundraising and engagement initiatives is essential.

Responsibilities include but not limited to the following:

• Lead the Annual Fund campaign to increase donor participation, retention, and giving through strategic outreach and engagement.
• Develop and manage direct mail appeals, acknowledgments, and pledge reminders to drive renewals and upgrades.
• Strengthen alumni and parent giving through reunion events, special class gifts, and engagement initiatives.
• Oversee the Alumni Association Board, ensuring involvement in fundraising, stewardship programs, and matching gift initiatives.
• Plan and execute key fundraising and alumni events, including Homecoming, the Hall of Fame Dinner, Commencement Week, and other engagement activities.
• Secure sponsorships, auction items, and constituent participation to maximize fundraising success.
• Collaborate with Marketing & Communications to promote fundraising initiatives, update Advancement content, and enhance donor outreach.
• Identify and cultivate prospective major gift donors in coordination with senior leadership.
• Ensure successful event execution, including budgeting, logistics, multi-channel promotions, and post-event evaluation.
• Maintain donor records, track giving trends, and provide insights to improve fundraising strategies.

Qualifications

• Bachelor’s degree from an accredited four-year college or university is required; 5+ years of experience in IA for a non-profit cultural organization or institution of higher education preferred.
• Understanding of social media channels, database platforms and networks. Raiser’s Edge or similar CRM data system experience and proficiency is preferred.
• Understanding and experience in developing and aggregating digital content.
• Experience with digital content program executions; understanding appropriate reach and effective performance metrics.
• Collaboration and cross functional work across campus and with external mission-centric partners.
• Financial literacy and understanding budget management and reconciliation.
• Must have an outgoing, energetic, entrepreneurial, and collaborative personality and outlook.
• Must be a good listener to capture the voice of Alumni and Parents in the engagement and exchange of offerings and activities.
• An initiative-taking willingness to learn and strive to continually grow in the execution of the role and demonstrate a passion for professional growth.

Application
Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references.  Applications will be considered until the position is filled.

Salary
The salary for this position is $75,000-$90,000/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College announces the national search for Vice President, Finance and Treasurer. St. Thomas Aquinas College is an independent, liberal arts college located on an idyllic 76-acre campus in Sparkill, NY, just 15 miles north of New York City. Founded as a Dominican institution, the College is known for its close-knit community, personalized approach to education, experiential learning opportunities, and expert and caring faculty.

The College seeks a Vice President, Finance and Treasurer (CFO) with exceptional financial leadership skills at multiple levels. The next CFO will build upon the sound foundation already in place, bringing deep financial acumen, a systems approach, a fresh perspective, and a commitment to the values of the College to this critical leadership role.

Full information about the position, including the application process, can be found in the position profile located in the Open Searches section of the Academic Search website.

Academic Search is assisting St. Thomas Aquinas College in its search for Vice President, Finance and Treasurer. Conversations are encouraged as our consultants want to get to know you and share information that might be helpful in discerning your interest and preparing application materials. If you are interested in the position, or making a nomination, please arrange a confidential discussion by contacting: Senior Consultant Scott Flanagan (click here for direct booking) or Consultant Disa Mason (click here for direct booking).

Applications will be reviewed on an on-going basis and should be submitted electronically to: STACvpfinance@academicsearch.org. This position is open until filled, but only those received by May 5, 2025 can be assured full consideration.

The salary range for this position is $150,000-$200,000 per year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Seeking a Camp Health Director (NYS-licensed Physician, nurse practitioner, physician assistant, registered nurse, or emergency medical technician) from Sunday, July 27th through Saturday, August 2nd at St. Thomas Aquinas College for its STEM Exploration Summer Program for rising junior and senior high school students in Sparkill, NY. Room and board provided; option to commute from home for local residents but must remain on call throughout the night.

Job Start Date: 7/27/2025

Job End Date: 8/2/2025

Pay: $1,200 – $1,500, commensurate with qualifications

Pre-Camp Responsibilities

• Coordinate with Camp Director to order first aid and medical supplies
• Review all camper medical forms, medication forms and immunization records
• Maintain and keep binder of camper records at all times

Camp Week Responsibilities

• At camper check-in, discuss any medical or medication concerns with parents
• Collect and store medication; dispense at prescribed times
• Assess campers who are ill or injured to determine if further medical attention is needed
• Communicate with parents about campers’ medical conditions, as needed
• Documentation of all injuries and care rendered. This involves documentation of all over-the-counter medicines, first aid treatment, communication with parents, doctors or any other off-campus facilities
• Ensure 24-hour availability; on campus from 8:30am – 4:30pm; on-call throughout the evening and night
• Communicate any reportable illnesses or injuries to the local Health Department.
• Maintain camper health records, including incident reports, in a confidential and professional manner
• Maintain Infirmary Room and first aid kits

The STEM Exploration Summer Program is a one-week, overnight learning experience for rising junior and senior high school students. Its purpose is to immerse students in core STEM fields, while demonstrating how they can all work together to solve some of the world’s most complicated problems. Participants have access to expert professors, innovative tools, and college credits.

More information about the STEM Exploration Summer Program

*Approved CPR/First Aid training will be provided for free during staff training, if needed.

Application
Please send the following materials electronically to Ms. Ellen Loftus, STEM Office Coordinator, at eloftus@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; résumé; copy of New York state professional license, and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.