Staff Positions

St. Thomas Aquinas College is seeking a detail-oriented and proactive Database Coordinator and Prospect Research Assistant to manage Advancement databases and support donor identification and strategy. This role is responsible for ensuring data integrity, supporting fundraising campaigns through research and analytics, and generating actionable insights. The position works closely with Advancement, IT, and Finance teams to maintain secure, effective systems and advance the College’s philanthropic goals.

Responsibilities include but not limited to the following:

• Manage and maintain donor databases (e.g., Raiser’s Edge, Mobile Cause, Constant Contact); ensure data integrity through consistent entry and regular audits.
• Create and run queries, reports, and mailing lists to support internal communications and fundraising initiatives.
• Develop and maintain documentation for database procedures and protocols.
• Train and support Advancement staff in effective database use and data entry standards.
• Conduct in-depth research on individuals, foundations, and corporations to assess giving capacity, philanthropic interests, and alignment with College priorities.
• Prepare well-written donor profiles, briefings, and bios to support cultivation, solicitation, and stewardship efforts.
• Collaborate with development officers to inform donor strategy and identify new major gift prospects.
• Participate in prospect review meetings and assist in portfolio management.
• Monitor and track research requests to ensure timely completion and high-quality deliverables.
• Maintain up-to-date, confidential donor records, including strategies, impact reports, and communication histories.
• Stay current on research tools, trends, and industry best practices.
• Support special projects and Advancement initiatives as assigned.

Qualifications

• Bachelor’s degree required.
• Minimum of 2 years of experience in database management, prospect research, or advancement services, preferably in higher education or nonprofit development preferred.
• Familiarity with CRMs and research tools such as Raiser’s Edge NXT, iWave, LexisNexis, and WealthEngine preferred.
• Proficient in Microsoft Office and Google Workspace.
• Strong analytical skills and exceptional attention to detail.
• Excellent written communication and report writing skills.
• Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.

Application
Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Salary
The salary for this position is $45,000-$60,500/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College seeks a dynamic leader for Annual Giving and Alumni Engagement to drive fundraising, donor participation, and alumni events. This role manages multi-channel campaigns, analytics, and Raiser’s Edge, ensuring data integrity and effective donor outreach. Responsibilities include evaluating campaign performance, refining strategies, and coordinating key events like Homecoming, the Clay Shooting Tournament, Feast Day activities, the Hall of Fame Dinner, and Commencement Week. Collaboration with colleagues on fundraising and engagement initiatives is essential.

Responsibilities include but not limited to the following:

• Lead the Annual Fund campaign to increase donor participation, retention, and giving through strategic outreach and engagement.
• Develop and manage direct mail appeals, acknowledgments, and pledge reminders to drive renewals and upgrades.
• Strengthen alumni and parent giving through reunion events, special class gifts, and engagement initiatives.
• Oversee the Alumni Association Board, ensuring involvement in fundraising, stewardship programs, and matching gift initiatives.
• Plan and execute key fundraising and alumni events, including Homecoming, the Hall of Fame Dinner, Commencement Week, and other engagement activities.
• Secure sponsorships, auction items, and constituent participation to maximize fundraising success.
• Collaborate with Marketing & Communications to promote fundraising initiatives, update Advancement content, and enhance donor outreach.
• Identify and cultivate prospective major gift donors in coordination with senior leadership.
• Ensure successful event execution, including budgeting, logistics, multi-channel promotions, and post-event evaluation.
• Maintain donor records, track giving trends, and provide insights to improve fundraising strategies.

Qualifications

• Bachelor’s degree from an accredited four-year college or university is required; 5+ years of experience in IA for a non-profit cultural organization or institution of higher education preferred.
• Understanding of social media channels, database platforms and networks. Raiser’s Edge or similar CRM data system experience and proficiency is preferred.
• Understanding and experience in developing and aggregating digital content.
• Experience with digital content program executions; understanding appropriate reach and effective performance metrics.
• Collaboration and cross functional work across campus and with external mission-centric partners.
• Financial literacy and understanding budget management and reconciliation.
• Must have an outgoing, energetic, entrepreneurial, and collaborative personality and outlook.
• Must be a good listener to capture the voice of Alumni and Parents in the engagement and exchange of offerings and activities.
• An initiative-taking willingness to learn and strive to continually grow in the execution of the role and demonstrate a passion for professional growth.

Application
Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references.  Applications will be considered until the position is filled.

Salary
The salary for this position is $75,000-$90,000/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

St. Thomas Aquinas College announces the national search for Vice President, Finance and Treasurer. St. Thomas Aquinas College is an independent, liberal arts college located on an idyllic 76-acre campus in Sparkill, NY, just 15 miles north of New York City. Founded as a Dominican institution, the College is known for its close-knit community, personalized approach to education, experiential learning opportunities, and expert and caring faculty.

The College seeks a Vice President, Finance and Treasurer (CFO) with exceptional financial leadership skills at multiple levels. The next CFO will build upon the sound foundation already in place, bringing deep financial acumen, a systems approach, a fresh perspective, and a commitment to the values of the College to this critical leadership role.

Full information about the position, including the application process, can be found in the position profile located in the Open Searches section of the Academic Search website.

Academic Search is assisting St. Thomas Aquinas College in its search for Vice President, Finance and Treasurer. Conversations are encouraged as our consultants want to get to know you and share information that might be helpful in discerning your interest and preparing application materials. If you are interested in the position, or making a nomination, please arrange a confidential discussion by contacting: Senior Consultant Scott Flanagan (click here for direct booking) or Consultant Disa Mason (click here for direct booking).

Applications will be reviewed on an on-going basis and should be submitted electronically to: STACvpfinance@academicsearch.org. This position is open until filled, but only those received by May 5, 2025 can be assured full consideration.

The salary range for this position is $150,000-$200,000 per year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Seeking a Camp Health Director (NYS-licensed Physician, nurse practitioner, physician assistant, registered nurse, or emergency medical technician) from Sunday, July 27th through Saturday, August 2nd at St. Thomas Aquinas College for its STEM Exploration Summer Program for rising junior and senior high school students in Sparkill, NY. Room and board provided; option to commute from home for local residents but must remain on call throughout the night.

Job Start Date: 7/27/2025

Job End Date: 8/2/2025

Pay: $1,200 – $1,500, commensurate with qualifications

Pre-Camp Responsibilities

• Coordinate with Camp Director to order first aid and medical supplies
• Review all camper medical forms, medication forms and immunization records
• Maintain and keep binder of camper records at all times

Camp Week Responsibilities

• At camper check-in, discuss any medical or medication concerns with parents
• Collect and store medication; dispense at prescribed times
• Assess campers who are ill or injured to determine if further medical attention is needed
• Communicate with parents about campers’ medical conditions, as needed
• Documentation of all injuries and care rendered. This involves documentation of all over-the-counter medicines, first aid treatment, communication with parents, doctors or any other off-campus facilities
• Ensure 24-hour availability; on campus from 8:30am – 4:30pm; on-call throughout the evening and night
• Communicate any reportable illnesses or injuries to the local Health Department.
• Maintain camper health records, including incident reports, in a confidential and professional manner
• Maintain Infirmary Room and first aid kits

The STEM Exploration Summer Program is a one-week, overnight learning experience for rising junior and senior high school students. Its purpose is to immerse students in core STEM fields, while demonstrating how they can all work together to solve some of the world’s most complicated problems. Participants have access to expert professors, innovative tools, and college credits.

More information about the STEM Exploration Summer Program

*Approved CPR/First Aid training will be provided for free during staff training, if needed.

Application
Please send the following materials electronically to Ms. Ellen Loftus, STEM Office Coordinator, at eloftus@stac.edu: a cover letter addressing the applicant’s credentials and experience as they relate to the position; résumé; copy of New York state professional license, and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

St. Thomas Aquinas College has opportunities available for a Campus Safety Vehicle Operator (Per Diem). This position is responsible for providing a safe and efficient mode of transportation for the St. Thomas Aquinas College Community. Transportation will be coordinated using St. Thomas Aquinas College Vehicles. Individuals must maintain a flexible work schedule (shifts vary — days, evenings, nights and weekends).

Responsibilities include, but are not limited to the following:

• Drive a college owned or rented/leased vehicle, providing safe and efficient transportation.
• Provides information and other general assistance to the St. Thomas Aquinas College Community.
• Conduct a safety inspection of the assigned vehicle prior to operations and report any damage or issues.
• Maintain records of work performed: makes timely reports of incidents, accidents and unusual occurrences.
• Operates the assigned vehicle in accordance with applicable laws and college regulations.
• Operates the assigned vehicles and transports members of the St. Thomas Aquinas College Community and other authorized passengers as assigned to their destinations in a safe manner.

Qualifications:

• High school diploma or equivalent
• Must possess a valid driver’s license issued in the United States and be allowed to legally operate a motor vehicle in New York and New Jersey.
• Minimum of five (5) years driving experience
• Experience driving vans and larger vehicles preferred
• Successfully complete a driver’s history check, criminal background check, employment history check and reference check.
• Communicate effectively, verbally and in writing.
• Hear and understand calls for assistance, instructions, emergency announcements, and alarms.
• Work with a diverse population and make decisions independently.
• Operate a motor vehicle in all weather and traffic conditions.
• Be reliable and flexible with the schedule.
• Work part-time with varying hours, including days, evenings, nights, weekdays, and weekends.
• Successfully complete St. Thomas Aquinas College Trainings as required, i.e.: Title IX, Gender Based Sexual Misconduct and Sexual Harassment Training (on-the-job training within six months of hire).
• Certification in First Aid/CPR/AED and trained in the use of NARCAN (on-the-job training within six months of hire).
• Uphold a professional, courteous, and approachable demeanor at all times.

Salary Range:
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process:
Send application, résumé and names/contact information for three professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.

St. Thomas Aquinas College has opportunities available for a Campus Safety & Security Officer (Per Diem). This position is responsible for performing activities to ensure the safety and security of all students, faculty and staff, guests, and campus facilities, and to enforce college policy/procedure as well as applicable local, state, and federal laws. Interact with local law enforcement as necessary. Individuals must maintain a flexible work schedule (shifts vary — days, evenings, nights, and weekends).

Responsibilities include, but are not limited to the following:

• Patrol buildings and grounds to ensure security and address unauthorized presence, rule infractions, and irregularities such as fire hazards and leaks.
• Monitor surveillance systems and respond appropriately, including contacting police or fire departments in emergencies.
• Respond promptly to fights, fires, accidents, and medical emergencies.
• Guard against theft of college property and enforce campus rules by expelling violators.
• Permit entry to authorized individuals, check IDs, log visitors, and regulate traffic during daily operations and special events.
• File daily activity reports on property damage, unusual occurrences, and equipment malfunctions, and maintain security logs.
• Oversee and maintain security equipment and radios, and monitor the College phone system when switchboard operators are off duty.
• Handle mail delivery between the Post Office and STAC mailroom during day shifts.
• Provide assistance and information to students, faculty, staff, and the public, and assist with mandated fire drills and entrance control.
• Uphold a professional, courteous, and approachable demeanor at all times.

Qualifications:

• High school diploma or equivalent
• Security officer experience preferred
• Requires valid driver’s license
• NYS security guard registration
• Cannot have been convicted of a ‘NYS crime’ or out of state conviction comparable to a ‘NYS crime’
• Ability to meet physical demands of the position
• Ability to effectively communicate with others
• Knowledge/use of computers and Microsoft applications beneficial

Salary Range:
The salary for this position is $17.00/hour. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role’s responsibilities, the candidate’s experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College’s good faith and reasonable estimate at the time of posting.

Application Process:
Send application, résumé and names/contact information for three professional references to Ms. Vanessa Coreas Gomez, Assistant Director, Campus Safety & Security at vcoreas@stac.edu.